Vital Records


Information on births and deaths which occurred outside Hancock County:

Illinois Department of Public Health

605 West Jefferson Street
Springfield, illinois 62702-5097
Phone 217-782-6553
website: idph.state.ia.uslvitalrecords

Iowa Department of Public Health

Bureau of Health Statistics
Lucas State Office Building
Des Moines, Iowa 50319-5097
Phone 515-281-4944
website: idph.state.ia.us

Missouri Department of Public Health

Bureau of Vital Records
P.O. Box 570
Jefferson City, Missouri 65102
Phone 573-751-6387
website: health.mo.govldatalvitalrecords

Birth, death, or marriage must have occurred in Hancock County.

  1. Costs for certified copies of birth certificates, death certificates,
    or marriage licenses: 1 is $12, 2 are $18, 3 are $24, etc.
  2. Make checks payable to Hancock County Clerk. Money orders and cash are accepted. No debit cards or credit cards
  3. Walk-ins may come to County Clerk’s Office, Courthouse, 500 Maine, Room 7, Carthage.
  4. Mail-in requests must be sent to Hancock County Clerk, P.O. Box 39, Carthage, lllinois 62321. Enclose payment and a self addressed, stamped envelope.
  5. Birth Certificates – must be requested by person himself or herself or a parent. Walk-ins complete a form while certified copy is being made. Mail-in requests must include:
    1. Name at birth.
    2. Date of birth.
    3. Place of birth (must be in Hancock County, typically Carthage or LalIarpe.
    4. Father’s name.
    5. Mother’s maiden name.
  6. Death Certificates
    1. Walk-in or mail request.
    2. Decedent’s name.
    3. Date of death.
  7. Marriage Certified Copy
    1. Walk-in or mail request.
    2. Groom’s name and bride’s maiden name.
    3. Date of ceremony.

Recording

  1. Deeds, mortages, releases, surveys, lis pendens, notices, etc.
  2. Cost is $45 in most cases if the document meets the following guidelines:
    1. Letter size paper, 8 1/2 ” by 11″. The base fee is $60 if the documents is on legal paper.
    2. No more than four pages long. If over four pages, the additional cost is $1 per page.
    3. Document must include a 3″ by 5″ area for recording on page one.
  3. Walk-ins may come to County Clerk’s Office, Courthouse, 500 Maine, Room 7, Carthage. Recording is done promptly, and the document is immediately returned to you.
  4. Mail-in requests must be sent to Hancock County Recorder, P.O. Box 39, Carthage, lllinois 62321. Enclose payment and a self addressed, stamped envelope.

Marriage License Application

  1. Marriage license guidelines follow:
    1. The wedding must occur in Hancock County.
    2. The license fee is $20. Checks payable to Hancock County Clerk, money orders and cash are accepted. No debit cards or credit cards.
    3. The couple must get the license from the Hancock County Clerk at least one day before the marriage ceremony, no more than sixty days before the ceremony.
    4. Licenses are issued between 8:00 A.M. and 3:00 P.M. weekdays, except holidays.
    5. Both the bride and groom must appear at the county clerk’s office.
    6. If either person is under 18, lllinois law requires consent of both parents.
  2. Information required:
    1. Names of bride’s parents. The state each parent was born in.
    2. Bride’s date and place of birth.
    3. Occupation
    4. Number of years of school bridge has completed.
    5. Race.
    6. If previously married, the date and jurisdiction where dissolved. If widowed, the date the spouse died.

Voter Registration

  1. New voters registering to vote in Hancock County, and bride’s who have changed her name must register as new voters.
  2. Requirements:
    1. 18 years old on or before April 7th before the Election
    2. A resident of Hancock County and the State of lllinois
    3. Two forms of identification, one with their current address. Examples are a utility bill, driver’s license, or insurance card.
  3. Voters already registered in Hancock County must transfer his or her registration to his or her new address within Hancock County. (green form).
  4. Registration may be done at the following:
    1. Walk-ins may come to County Clerk’s Office, Courthouse, 500 Maine,Carthage.
    2. Persons may register to vote at the Hamilton City Hall, Warsaw City Hall, or Vorhies Insurance in Dallas City, too.